The KwaZulu-Natal Department of Health is inviting applications for the position of Data Capturer within the Health Promotion (HPV Grant) programme at Amajuba Health District Office. This opportunity is suitable for individuals who possess strong administrative and data management skills, excellent attention to detail, and the ability to work in a fast-paced healthcare environment.

The successful candidates will play an important role in supporting healthcare information management systems by ensuring that data is accurately captured, maintained, verified, and reported. The position requires individuals who are organized, reliable, capable of maintaining confidentiality, and committed to supporting healthcare service delivery through quality data management.

This is a fixed-term contract position aimed at strengthening data collection, reporting, and information management processes within the district health system.

Position Details

• Job Title: Data Capturer
• Reference Number: AMAJ 06/2026
• Location: Amajuba Health District Office, KwaZulu-Natal
• Programme: Health Promotion (HPV Grant)
• Number of Posts: 2
• Contract Duration: 2 Months
• Salary: R201 093 per annum plus 37% in lieu of benefits

Job Purpose

The purpose of this role is to ensure the accurate capturing, maintenance, monitoring, and reporting of healthcare information within approved health information systems. The position contributes to effective decision-making, programme monitoring, patient management, and overall healthcare service delivery through the provision of reliable and timely data.

The successful candidates will be responsible for supporting healthcare facilities by ensuring that information received from clinicians and healthcare workers is accurately captured and processed in accordance with departmental standards and reporting requirements.

Minimum Requirements

Applicants must meet the following minimum requirements:

• National Senior Certificate (Grade 12) or an equivalent qualification.
• Computer literacy in:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
• Proof of computer literacy must be provided.

Added Advantages

Preference may be given to applicants who possess one or more of the following:

• Basic Routine Information System Certificate for Data Capturers obtained through the University of Pretoria (3535 programme).
• At least one year of experience working with:
  • ART Tier.Net System
  • District Health Information System (DHIS)
  • Electronic TB Register (ETR)
• Previous experience in data capturing or information management.
• Valid driver’s licence.

Key Responsibilities

The successful candidates will be expected to perform a variety of data management and administrative duties, including but not limited to:

• Capturing healthcare data received from clinicians into approved health information systems on a daily basis.
• Ensuring the timely submission and processing of information within Tier.Net, DHIS, ETR, NET and related systems.
• Updating and maintaining health information databases and electronic records.
• Verifying the accuracy and completeness of captured information.
• Identifying missing, duplicate, or incorrect records and taking corrective action where necessary.
• Generating weekly, monthly, quarterly, and ad hoc reports as required.
• Printing and distributing reports to facility management and relevant stakeholders.
• Maintaining clean, accurate, and organized records and filing systems.
• Conducting routine data cleaning exercises before quarterly reporting periods.
• Monitoring appointment schedules and preparing reports relating to early, late, missed, and defaulting patients.
• Supporting facility managers and information officers with data-related activities.
• Submitting quarterly dispatch files to the next reporting level.
• Escalating system challenges, data discrepancies, and reporting issues to relevant supervisors.
• Performing regular backups of captured information in accordance with departmental policies.
• Maintaining confidentiality and protecting sensitive patient information.
• Providing general administrative support services when required.
• Ensuring compliance with all departmental data management policies and procedures.

Knowledge, Skills and Competencies

To succeed in this role, applicants should demonstrate the following competencies:

• Excellent computer skills and confidence in using Microsoft Office applications.
• Strong data capturing and typing abilities.
• High level of accuracy and attention to detail.
• Good organizational and record-keeping skills.
• Ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication skills.
• Professional and ethical conduct.
• Ability to maintain confidentiality when handling sensitive information.
• Ability to work independently with minimal supervision.
• Ability to work effectively under pressure and meet strict deadlines.
• Strong problem-solving skills.
• Ability to follow procedures and reporting requirements accurately.
• Teamwork and collaboration skills.
• Commitment to quality service delivery.

Working Environment

The position is based within the Amajuba Health District Office and involves regular interaction with healthcare professionals, information officers, programme managers, and administrative personnel. The successful candidates will work with electronic health information systems and assist in ensuring the availability of accurate healthcare data for reporting and planning purposes.

The role requires individuals who can remain focused while working with large volumes of information and who are comfortable operating in a structured and compliance-driven environment.

Important Application Information

Applications must be submitted using the prescribed New Z83 Application for Employment Form.

The following documents must accompany the application:

• Completed and signed New Z83 Form.
• Detailed Curriculum Vitae (CV).
• Copy of South African Identity Document.
• Copy of Grade 12 certificate or equivalent qualification.
• Proof of computer literacy qualification.
• Any additional supporting documents relevant to the position.

Shortlisted candidates may be required to provide certified copies of qualifications and other supporting documentation before the interview process.

Applicants with foreign qualifications must provide evaluation certificates issued by the South African Qualifications Authority (SAQA).

Non-South African citizens must provide appropriate documentation confirming legal eligibility to work in South Africa.

Appointments are subject to successful verification processes, including:

• Security screening.
• Criminal record checks.
• Citizenship verification.
• Qualification verification.
• Employment reference checks.
• Credit checks where applicable.
• Verification of previous work experience.

Only shortlisted candidates will be contacted regarding the outcome of the recruitment process.

Employment Equity

The KwaZulu-Natal Department of Health is committed to employment equity and affirmative action principles. Applications from persons with disabilities are encouraged in support of creating a diverse and representative workforce.

How to Apply

Application Method

• Applications may be hand delivered to: Amajuba Health District Office
• Alternatively, applications may be emailed to: Phila.Sangweni@kznhealth.gov.za

Closing Date: 23 June 2026

Late applications may not be considered. Applicants are encouraged to submit complete applications before the closing date to avoid disqualification.