Great Kei Municipality is inviting applications from suitably qualified and experienced candidates for the position of Admin Officer: Council Support within the Corporate Services Department. This permanent opportunity offers an attractive annual salary package and provides a chance to contribute to effective local government administration in the Eastern Cape.

The municipality serves the communities of Qumrha, Mooiplaas, Chintsa East, Haga Haga, Morgans Bay, and Kei Mouth, with its headquarters located in Qumrha. Applications are currently open for motivated individuals who possess strong administrative skills, experience in council support functions, and a commitment to maintaining high standards of service delivery.

Position Details

• Job Title: Admin Officer: Council Support
• Department: Corporate Services
• Division: Administration and Council Support
• Task Grade: 12
• Employment Type: Permanent
• Annual Salary: R401,049.24 per annum (excluding normal council benefits)
• Location: Qumrha, Eastern Cape

This position plays a critical role in supporting council operations, ensuring that meetings are properly coordinated, resolutions are implemented efficiently, and administrative processes are maintained according to municipal standards.

About the Role

The Admin Officer: Council Support position is responsible for coordinating and supporting the administrative functions related to council and committee activities. The successful candidate will assist with the preparation of meetings, management of agendas and minutes, circulation of official documents, and monitoring the implementation of council resolutions.

The role requires excellent organizational abilities, strong communication skills, attention to detail, and the ability to work within established government procedures and regulations. Candidates with experience in local government administration and records management will be well-positioned for this opportunity.

Minimum Requirements

Applicants must meet the following minimum requirements:

• Grade 12 (Matric).
• National Diploma or Bachelor’s Degree in Office Administration, Management, or a related field.
• Certificate in Records Management will serve as an added advantage.
• At least three years of experience in local government council support.
• A minimum of one year of experience in records and archives management will be beneficial.
• Computer literacy and the ability to use office administration software.
• Valid Code B driver’s licence.

Applications from candidates who meet these requirements are encouraged, particularly those with a proven track record in municipal administration and governance support.

Key Duties and Responsibilities

The successful candidate will perform a variety of council support and administrative functions, including but not limited to the following:

Council and Committee Meeting Coordination

• Ensure that preparations for council and committee meetings are completed within the required timeframes.
• Assist with scheduling meetings and coordinating administrative arrangements.
• Monitor compliance with meeting procedures and standards.
• Support the drafting and preparation of council agendas and committee meeting documentation.

Agenda and Document Management

• Coordinate the circulation of agendas, minutes, and supporting documentation.
• Ensure that documents are distributed to relevant stakeholders for review and approval.
• Maintain accurate records of meeting documentation and correspondence.
• Facilitate document sign-off processes and ensure timely distribution.

Resolution Management

• Monitor the capturing and authorization of council resolutions.
• Coordinate the compilation of resolutions following meetings.
• Ensure that approved resolutions are forwarded to relevant departments and stakeholders for implementation.
• Track progress regarding implementation and reporting requirements.

EXCO and Council Support

• Facilitate the compilation and signing of Executive Committee (EXCO) and Council resolutions.
• Liaise with relevant chairpersons to ensure resolutions are signed and confirmed within prescribed deadlines.
• Maintain records relating to council decisions and official approvals.

Records and Archives Administration

• Assist in maintaining records management systems.
• Ensure that official documents are properly filed, archived, and accessible when required.
• Support compliance with records management policies and procedures.
• Help maintain document security and confidentiality.

Operational and Administrative Support

• Monitor the demand and supply of cleaning services within the department.
• Facilitate compliance with Occupational Health and Safety (OHS) standards relating to cleaning services.
• Determine and maintain departmental work schedules.
• Conduct inspections of meeting venues, seating arrangements, and office public areas before events and official functions.
• Assist with general administrative functions as required by management.

Skills and Competencies

Candidates applying for this position should demonstrate the following competencies:

• Excellent organizational and planning skills.
• Strong administrative and coordination abilities.
• Effective verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Good interpersonal skills.
• Knowledge of municipal governance processes.
• Ability to maintain confidentiality when handling sensitive information.
• Strong record-keeping and document management skills.
• Proficiency in Microsoft Office and related computer applications.

Why Consider This Opportunity?

Working within local government offers the opportunity to contribute directly to community development and service delivery. The Admin Officer: Council Support role provides valuable exposure to municipal governance processes and strategic decision-making structures.

The position also offers:

• Permanent employment.
• Competitive annual salary.
• Professional growth opportunities.
• Experience within a municipal environment.
• Exposure to council and committee operations.
• A structured and professional working environment.

Individuals interested in public administration and local government operations may find this position both rewarding and career-enhancing.

Employment Equity

Great Kei Municipality subscribes to the principles of employment equity. Applications from persons living with disabilities are encouraged and welcomed. The municipality remains committed to creating equal employment opportunities and promoting diversity within the workplace.

Application Process

Interested candidates must submit the following:

• Completed municipal application form.
• Comprehensive Curriculum Vitae (CV).
• Certified copies of qualifications.
• Certified copy of South African Identity Document.
• Certified copy of driver’s licence.

Incomplete applications may not be considered.

Submission Address

Applications must be submitted to:

The Director Corporate Services
Attention: Mr. B.T. Douglas
Great Kei Municipality
Private Bag X2
Qumrha, 4950

OR

17 Main Road
Qumrha, 4950

Important Notes

• E-mailed applications will not be considered.
• Faxed applications will not be considered.
• Only applications submitted according to the municipality’s requirements will be processed.
• Applicants who do not receive feedback within 30 days after the closing date should consider their applications unsuccessful.
• Great Kei Municipality reserves the right not to make an appointment.

Closing Date for Applications: 23 June 2026 at 16:00

Job seekers who meet the minimum requirements are encouraged to submit their applications before the closing date. Late applications may not be accepted. This opportunity offers a chance to join a municipality committed to effective governance, service delivery, and community development while building a meaningful career in local government administration.