PEP Africa is inviting applications for the position of Admin Clerk – 6 Months Contract (B4) within the Supply Chain Department at the Durban Distribution Centre. This opportunity is suitable for an organised, reliable and detail-oriented individual with relevant administrative experience who can provide financial administration, general office support, reception services and assistance with distribution centre operations.
The successful candidate will support daily administrative activities, maintain accurate records, process invoices, communicate with suppliers and assist with various reporting requirements. The role also involves supporting health and safety activities, coordinating office supplies and providing administrative assistance to Country Distribution Centres.
Applicants must have a Grade 12 qualification and at least two years of relevant administrative experience. Experience in a distribution centre environment and knowledge of SAP will be advantageous. Candidates must also have intermediate computer literacy, good communication skills and the ability to work under pressure while meeting deadlines.
The position is based in Durban, KwaZulu-Natal, and is offered on a six-month contract basis. Interested applicants must submit their CVs to the designated contact person before the closing date of 4 November 2026.
PEP Africa Admin Clerk Vacancy Details
- Position: Admin Clerk
- Reference/Grade: B4
- Department: Supply Chain
- Division: Durban Distribution Centre
- Location: Durban, KwaZulu-Natal
- Contract Duration: 6 Months
- Minimum Qualification: Grade 12
- Minimum Experience: 2 years of relevant administrative experience
- Citizenship Requirement: South African citizen
- Closing Date: 4 November 2026
- Application Method: Email your CV
- Contact Person: Sandile Zikhali
- Email Address: [email protected]
About the Position
The Admin Clerk will provide general administrative support to the Durban Distribution Centre, helping ensure that financial documentation, office records, supplier information and operational reports are properly maintained. The role requires a dependable individual who can handle administrative responsibilities accurately and complete assigned tasks within the required timeframes.
Working within the Supply Chain Department, the successful candidate will assist with finance-related administration, general office duties, reception responsibilities and administrative support for Country Distribution Centres. The position also includes health and safety administration, recordkeeping and participation in projects or additional duties when required.
Attention to detail is particularly important because the position involves processing invoices, updating statements, checking expenses against budgets and following up on outstanding orders. The successful applicant must be able to communicate professionally with suppliers and colleagues while maintaining organised records and handling multiple responsibilities.
This six-month contract provides an opportunity for a suitably qualified administrative professional to gain or apply experience in a distribution centre environment.
Key Responsibilities
1. Finance Administration Duties
The successful candidate will provide financial administrative assistance to the Durban Distribution Centre. These duties will help ensure that financial documents, supplier transactions and related records are processed and maintained correctly.
Responsibilities include:
- Submitting invoices on SAP.
- Ensuring that supplier statements are updated.
- Checking BVAR expenses against the allocated budget.
- Communicating with suppliers regarding invoices and account statements.
- Requesting supplier quotations for submission and approval.
- Allocating purchase order numbers.
- Following up with suppliers regarding outstanding orders and invoices.
- Requesting payment remittances from the Central Office Finance Department.
- Sending payment remittances to the relevant suppliers.
- Responding to supplier queries and escalating unresolved matters to the Assistant Distribution Centre Manager when necessary.
The successful candidate must demonstrate accuracy when handling financial documentation and ensure that supplier-related information is kept up to date. Good organisational skills and professional communication will be important when resolving queries and following up on outstanding transactions.
2. General Administrative Duties
The Admin Clerk will perform general office administration to support the smooth operation of the Durban Distribution Centre.
Duties include:
- Ordering stationery, consumables and refreshments.
- Monitoring office supply expenditure to ensure that it remains within budget.
- Capturing Distribution Centre leave days to support compliance with relevant requirements.
- Updating casual labour timesheets.
- Submitting casual labour timesheets to the Assistant Distribution Centre Manager for approval.
- Updating the non-stock report for country consumables daily.
These responsibilities require good planning, recordkeeping and time management. The successful applicant must ensure that information is captured accurately and that administrative records are updated as required.
The role also requires the ability to manage office supplies responsibly while ensuring that essential resources remain available for daily operations.
3. Reception Duties
The successful candidate will assist with reception-related responsibilities at the Distribution Centre.
The main responsibility is to answer incoming telephone calls and direct them to the appropriate departments or individuals.
Professional telephone etiquette and clear communication will be essential when dealing with callers. The Admin Clerk must help ensure that enquiries are directed appropriately and that communication within the organisation is handled efficiently.
4. Administrative Support to Country Distribution Centres
The position also involves providing financial and general administrative assistance to Country Distribution Centres.
Responsibilities include:
- Ordering tape and seals required for containers.
- Ordering labels for cartons.
- Capturing invoices for orders placed on SAP.
- Liaising with Country Distribution Centres regarding general enquiries.
- Following up on outstanding orders and related matters.
- Submitting Country Distribution Centre invoices and quotations for approval.
- Updating relevant reports.
The successful candidate must communicate effectively with different distribution centres and ensure that administrative requests are handled in an organised and timely manner.
This part of the role requires good coordination skills, accuracy when capturing information and the ability to follow up on outstanding matters until the necessary action has been taken.
5. Health and Safety Responsibilities
The Admin Clerk will assist with health and safety administration and related activities at the Distribution Centre.
Responsibilities include:
- Conducting monthly health and safety inspections.
- Following up on issues identified during inspections.
- Attending health and safety meetings.
- Taking minutes during meetings.
- Ensuring that health and safety files are properly organised.
- Assisting with health and safety audits.
These duties require careful recordkeeping and attention to detail. The successful candidate must ensure that meeting minutes and relevant documents are maintained properly and that identified issues receive the necessary follow-up.
Administrative support in this area contributes to organised health and safety processes within the Distribution Centre.
6. Ad Hoc Duties and Project Support
The successful candidate may be required to perform additional administrative duties and participate in projects as needed.
Responsibilities include:
- Participating in ad hoc duties and projects when required.
- Assisting the Assistant Distribution Centre Manager with SK Culture and AfriCare events.
- Providing assistance to the Imports and Exports departments when necessary.
The role requires flexibility and a willingness to assist with different tasks according to operational needs. The successful candidate should be able to prioritise responsibilities, work independently where appropriate and collaborate with colleagues to complete assigned activities.
Minimum Requirements
Applicants interested in the PEP Africa Admin Clerk vacancy must meet the following requirements:
- Grade 12 qualification.
- At least two years of relevant administrative experience.
- South African citizenship.
- Intermediate computer literacy.
- Ability to work under pressure.
- Ability to meet deadlines.
Distribution Centre experience will be advantageous but is not stated as a compulsory requirement. Similarly, SAP experience will be beneficial but is not mandatory according to the advertised requirements.
Candidates should ensure that their CVs clearly reflect their qualifications, relevant administrative experience and computer skills.
Skills and Competencies
PEP Africa is looking for a candidate who demonstrates professionalism, accuracy and the ability to manage administrative responsibilities effectively.
The required competencies include:
Personal qualities
- Honesty and integrity.
- Passion for the work.
- Resourcefulness.
- Attention to detail.
- Accuracy.
Administrative and organisational skills
- Strong administrative skills.
- Planning and organising.
- Effective time management.
- Ability to manage competing priorities.
- Accurate recordkeeping and reporting.
Communication and teamwork
- Good communication skills.
- Relationship-building skills.
- Ability to work effectively with suppliers and colleagues.
- Teamwork and cooperation.
- Ability to work independently.
Problem-solving and work performance
- Problem-solving abilities.
- Ability to work under pressure.
- Meeting deadlines.
- Willingness to assist with additional duties and projects.
Applicants should highlight relevant examples of these competencies in their CVs, particularly where previous duties involved invoice processing, recordkeeping, supplier communication, reception work or general office administration.
How to Apply for the PEP Africa Admin Clerk Vacancy
Interested and suitably qualified candidates must submit their CVs by email to the contact person listed in the vacancy advertisement.
Application email: [email protected]
Contact person: Sandile Zikhali
Applicants should use a clear email subject line, such as Application for Admin Clerk – 6 Months Contract (B4), to identify the position being applied for.
Before submitting an application, candidates should ensure that their CVs contain accurate contact details, educational qualifications, relevant work experience and computer skills. Applicants with SAP or Distribution Centre experience should clearly indicate this information in their CVs.
The application must be submitted before the advertised closing date. Candidates are encouraged to apply early and verify that their email and CV have been sent successfully.
Only information relevant to the application should be included in the CV. Applicants should also ensure that all details provided are truthful and that their employment history and qualifications can be verified if required.
Important Information for Applicants
PEP Africa states that submitting an application constitutes implicit consent to the storage and processing of the applicant’s personal information.
The company also indicates that it strives to provide equal opportunities in accordance with its employment equity guidelines.
Applicants should review the requirements carefully before applying. The position requires Grade 12, at least two years of relevant administrative experience and South African citizenship. Distribution Centre and SAP experience may strengthen an application but are listed as advantageous rather than compulsory.
The vacancy is a six-month contract position within the Supply Chain Department at the Durban Distribution Centre. Applicants should take the contract duration into account when considering the opportunity.
Closing Date
The closing date for the PEP Africa Admin Clerk – 6 Months Contract vacancy is 4 November 2026.
Interested applicants should email their CVs to Sandile Zikhali at [email protected] before the deadline.
Final Summary
The PEP Africa Admin Clerk vacancy offers an opportunity for an experienced administrative candidate to support financial processing, supplier communication, general office operations, reception duties, distribution centre reporting and health and safety administration.
Candidates must have Grade 12, at least two years of relevant administrative experience, intermediate computer literacy and South African citizenship. Experience with SAP and Distribution Centre operations will be advantageous.
Interested candidates should prepare their CVs and submit their applications before the closing date.