The Health and Welfare Sector Education and Training Authority (HWSETA) is inviting suitably qualified and experienced candidates to apply for the position of Provincial Administrator at its Free State Provincial Office in Bloemfontein. The position is offered on a permanent basis and provides an annual salary of R300,901 to R379,709 Cost to Company.

The Provincial Administrator will provide administrative, operational and stakeholder support to the Free State Provincial Office. The role is suitable for candidates with relevant qualifications and experience in office administration, public management, business administration or a related field.

The closing date for applications is 31 August 2026.

Provincial Administrator Job Details

• Position: Provincial Administrator
• Division: Office of the Executive Manager – Provinces
• Business Unit: Free State
• Location: Free State Provincial Office, Bloemfontein
• Province: Free State
• Employment Type: Permanent
• Salary: R300,901 – R379,709 per annum
• Minimum Experience: 2 to 3 years
• Primary Industry: Education Management
• Functional Area: Education
• Closing Date: 31 August 2026

Job Purpose

The Provincial Administrator will provide effective administrative and operational support within the HWSETA Free State Provincial Office.

The position involves coordinating administrative processes, maintaining records, supporting the implementation of programmes, assisting stakeholders and contributing to the smooth running of the provincial office.

The successful candidate will be expected to work according to HWSETA policies, procedures and service delivery standards while maintaining accurate documentation and professional relationships with stakeholders.

Minimum Requirements

Candidates interested in applying for the Provincial Administrator position must meet the required qualification and experience criteria.

Educational Qualification

Applicants must have:

• A National Diploma in Office Administration/Technology, Business Administration, Public Management, or an equivalent qualification.

The qualification should be relevant to the duties associated with office administration and the operational requirements of the position.

Work Experience

Applicants must have:

• 2 to 3 years’ experience in Office Administration or a related field.

Candidates should clearly indicate relevant administrative experience on their CV. Previous responsibilities involving document management, correspondence, filing, stakeholder communication, report preparation, meeting coordination, database management and general office administration should be clearly described.

Key Responsibilities

1. Administrative Support

The Provincial Administrator will be responsible for providing general administrative support to the Free State Provincial Office.

Key duties include:

• Preparing correspondence, reports, presentations and meeting documentation.
• Maintaining effective filing and record management systems.
• Managing incoming and outgoing correspondence.
• Coordinating meetings, workshops and stakeholder engagements.
• Maintaining proper document control.
• Providing general administrative assistance to the provincial office.
• Ensuring that administrative processes are completed efficiently and within required timeframes.

Strong organisational and time-management skills will be important because the position involves managing different administrative activities and deadlines.

2. Programme Administration

The successful candidate will assist with the administration and implementation of learning programmes and other HWSETA initiatives.

Responsibilities may include:

• Supporting the implementation of learning programmes.
• Assisting with the coordination of workshops and site visits.
• Supporting stakeholder events and related activities.
• Maintaining accurate programme records.
• Updating programme databases.
• Monitoring the submission of required documentation.
• Tracking outstanding documentation and administrative requirements.

Candidates with previous experience supporting programmes, projects, training initiatives or workshops may find this aspect of the position particularly relevant.

3. Stakeholder Support

The Provincial Administrator will interact with employers, training providers and other stakeholders.

Responsibilities include:

• Responding to stakeholder enquiries.
• Providing administrative assistance to stakeholders.
• Assisting employers and training providers with administrative processes.
• Providing timely and professional communication.
• Following up on outstanding queries and documentation.
• Escalating unresolved matters to the relevant officials where necessary.
• Maintaining positive stakeholder relationships.

Good customer service and communication skills are therefore important for this position.

4. Records and Information Management

Accurate record keeping will form an important part of the role.

The successful candidate will:

• Maintain electronic and manual filing systems.
• Capture and maintain accurate information.
• Ensure the safe keeping of documents.
• Support information management requirements.
• Assist with compliance relating to record keeping.
• Prepare reports and statistical information when required.
• Ensure that records can be retrieved efficiently when needed.

Attention to detail is particularly important when working with administrative records and databases.

5. Corporate Services Support

The Provincial Administrator will also assist with various operational and corporate support activities.

These responsibilities include:

• Following organisational policies and procedures.
• Assisting with procurement-related administration.
• Supporting asset control activities.
• Assisting with logistical arrangements.
• Supporting travel and accommodation arrangements where required.
• Assisting with office planning and reporting.
• Providing administrative support for operational activities.

Candidates should be flexible and able to assist with different administrative duties according to the needs of the provincial office.

6. Marketing and Stakeholder Engagement

The position also provides support for stakeholder engagement and promotional activities.

Duties may include:

• Supporting career exhibitions.
• Assisting with advocacy initiatives.
• Supporting marketing activities.
• Assisting with stakeholder communication.
• Supporting awareness campaigns.
• Contributing to positive stakeholder relations.
• Promoting good customer service and stakeholder satisfaction.

Experience in event administration, stakeholder engagement, communications or public-facing administrative roles can be advantageous.

7. Service Delivery

The Provincial Administrator is expected to maintain professional service delivery standards.

This includes:

• Responding to telephone enquiries within prescribed timeframes.
• Responding to email enquiries professionally and promptly.
• Acknowledging submitted documentation within required timelines.
• Maintaining professional communication with stakeholders.
• Providing accurate administrative information.
• Ensuring that outstanding matters are followed up appropriately.

Key Skills and Competencies

Candidates should have strong administrative and interpersonal abilities.

Important competencies include:

• Office administration
• Report writing
• Records management
• Customer service
• Communication skills
• Planning and organising
• Computer literacy
• Microsoft Office proficiency
• Attention to detail
• Time management
• Teamwork and collaboration
• Problem-solving skills

Applicants should provide examples of these skills through their previous work experience rather than simply listing them on the CV.

Application Requirements

Candidates applying for the Provincial Administrator position must submit the required documentation.

The application should include:

• A comprehensive and updated CV.
• A certified copy of the South African Identity Document.
• Certified copies of all relevant qualifications, including Matric and tertiary qualifications.
• A certified copy of a driver’s licence, where applicable.
• A completed Application of Employment form.

Applicants should carefully check the application before submission to ensure that all required documents have been included.

Certification of Documents

HWSETA requires certified copies submitted with the application to meet the stated certification period.

All certified copies must not be older than three months from the closing date of the advertisement.

Candidates should therefore ensure that their qualification certificates, identity document and other required documents are certified within the required period.

It is also important to ensure that personal information is consistent across the CV and supporting documents.

Employment Equity

The appointment will be made in accordance with the HWSETA Employment Equity Plan and applicable Employment Equity targets.

Preference will be given to suitably qualified candidates who contribute to the achievement of the organisation’s transformation objectives.

Meeting the minimum requirements does not automatically guarantee appointment. Candidates will be considered according to the requirements of the position and HWSETA’s recruitment and selection process.

Who Should Apply?

The position may be suitable for candidates who have:

• A National Diploma in Office Administration, Office Technology, Business Administration, Public Management or an equivalent qualification.
• Between two and three years of relevant office administration experience.
• Strong computer and Microsoft Office skills.
• Good written and verbal communication abilities.
• Experience dealing with stakeholders or members of the public.
• Good organisational and time-management skills.
• Experience maintaining records and administrative databases.
• The ability to work accurately and meet deadlines.

Candidates should tailor their CVs to the position by highlighting administrative responsibilities that closely match the duties listed in the advertisement.

How to Prepare the Application

Before submitting an application, candidates should ensure that the CV is up to date and clearly presents their qualifications and relevant work experience.

Particular attention should be given to:

• Correct employment dates.
• Relevant administrative duties.
• Qualifications and institutions attended.
• Computer skills.
• Stakeholder and customer service experience.
• Records and document management experience.
• Report writing and administrative support experience.

All supporting documents should be clearly arranged and submitted according to the employer’s instructions.

Closing Date

The closing date for applications is 31 August 2026.

Candidates are encouraged to submit their applications before the deadline and avoid waiting until the final day. Applications should be checked carefully to ensure that all required documents have been included and that the candidate meets the minimum qualification and experience requirements.

Applicants who do not receive feedback within four weeks after the closing date should consider their applications unsuccessful.

Final Summary

The HWSETA Provincial Administrator position offers an opportunity for an experienced administrative professional to join the organisation’s Free State Provincial Office on a permanent basis.

The successful candidate will support office administration, programme administration, stakeholder engagement, records management, corporate services and other operational activities.

The position offers a salary of R300,901 to R379,709 per annum, with the closing date set for 31 August 2026.

Candidates who meet the qualification and experience requirements should ensure that a comprehensive CV, certified supporting documents and the required Application of Employment form are prepared before submitting the application.