Department of Defence: Apply for Administration Clerk Vacancies 2026

The Department of Defence invites interested and suitably qualified candidates to apply for Administration Clerk (Production) vacancies available at various South African Navy establishments. These positions provide an excellent opportunity for individuals with a Grade 12 qualification to begin or advance a career in the public service while contributing to the efficient administration and operational support of the Department of Defence.

Successful candidates will perform a range of administrative and clerical duties, including office administration, document management, record keeping, logistics support, data capturing, correspondence handling, and general office support. The Department of Defence offers a professional working environment, competitive government salaries, and opportunities for career growth. Eligible applicants are encouraged to review the requirements carefully and submit their applications before the official closing date.

Administration Clerk (Production)

SA Naval College — Gordon’s Bay

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/04

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Exposure in technical and logistic environments will be an advantage
Administration and management experience will be a strong recommendation
Computer literacy in MS Word, Excel, and Outlook
Ability to communicate effectively, written and verbal, in English at all levels
Ability to work independently and as part of a team
Ability to multi-task and general administration capabilities
Good organising, interpersonal, problem-solving, and analytical skills
Good planning and administration skills, and compliance with policies and procedures

Key Responsibilities

Perform routine clerical duties and manage logistic requirements for the Technical Department
Manage the planned maintenance system on the Operational Support Information System (OSIS)
Analyse reports and trends and follow up on outstanding reports
Handle routine correspondence and documents, and manage the job card system
Process documents for logistic requirements and control incoming and outgoing technical stores
Perform secretarial duties during meetings and general typing as required
Compile work statistics, including stores demands, stock accounting, fuel returns, work orders, and job card processing
Control contractors and manage petty cash purchases, documentation, and quotations

How to Apply

Email: [email protected]
Post: Mr J. Stander, SA Navy, Private Bag X1, Simon’s Town, 7995
Hand Deliver: Fleet Command HQ, Building 1097, East Dockyard, St George’s Street, Simon’s Town
Enquiries: CPO T.A. Ramugumo, Tel: (021) 787 2408

Administration Clerk (Production)

Naval Staff College — Silvermine/Muizenberg

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/05

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Computer literacy in MS Office Suite
Ability to communicate effectively, written and verbal, in English at all levels
Skilled in secretarial duties with strong interpersonal skills
Organising and planning skills

Key Responsibilities

Manage all training administration and provide general office administration services
Assist in keeping training and qualification databases and record sheets up to date
Assist in the compilation and printing of qualification certificates
Provide front office presence and control logbooks and files
Facilitate bookings and regulate general files
Control the internal telephone directory and recall lists
Ensure all electronic documentation is backed up regularly

How to Apply

Administration Clerk (Production)

SA Navy Headquarters — Pretoria

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/06

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Computer literacy in MS Office Suite
Ability to communicate effectively, written and verbal, in English at all levels
Knowledge of secretarial and PA functions
Knowledge of general office administration and the ability to organise an office efficiently
Ability to conceptualise and initiate innovative approaches to optimise secretarial service
Telephone etiquette and excellent typing skills
Ability to provide excellent customer service
Planning, organising, and problem-solving skills

Key Responsibilities

Provide administrative, secretarial, and registry services, including the provision of office supplies
Provide general admin service to the Senior Staff Officer Naval Chaplain Services (SSO NCS)
Control and process incoming and outgoing mail and signals
Prepare and distribute the SSO NCS’s monthly programme to all concerned
Arrange transport and accommodation for SSO NCS’s visits
Receive telephone calls, refer to relevant role players, and finalise telephone queries
Register incoming and outgoing correspondence and manage the safekeeping of documents
Draft routine documents as requested
Arrange travel and accommodation and process travel claims and currency reconciliation
Handle procurement of stationery, refreshments, and related items

How to Apply

Email: [email protected]
Post: WO2 W.M. Simango, SA Navy Headquarters, Private Bag X104, Pretoria, 0001
Hand Deliver: SA Navy Headquarters, 224 Visagie Street, Pretoria, 0001 (Attention: Ms T.C. Sibaya)
Enquiries: Ms T.C. Sibaya, Tel: (012) 339 4185/4186

Administration Clerk (Production)

SA Naval Publications Unit — Simon’s Town

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/07

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Office administration exposure would be an advantage
Proficiency in MS Office Suite, especially MS Word and MS Excel
Ability to communicate effectively, written and verbal, in English at all levels
Strong evaluation skills in English grammar and analytical skills for written formats
Excellent interpersonal skills, problem-solving ability, and attention to detail
Ability to work unsupervised when required

Key Responsibilities

Handle classified information in accordance with prescribed information security rules
Receive and input data for new publications and configure data to naval formatting standards for printing
Amend publications as changes are made
Receive, input, and configure data for the production of Naval and Fleet Orders
Proofread all draft copies of amended and new publications and make corrections as necessary
Maintain the master filing system of all amendments and changes to publications
Destroy outdated publication materials and maintain archives as prescribed
Assist with day-to-day office operational duties

How to Apply

Administration Clerk (Production)

SA Naval Publications Unit — Simon’s Town

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/08

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Exposure in administration and/or a qualification in digital photography, graphic design, or art would be an advantage
Knowledge of MS Office Suite, including MS Word, MS Excel, and MS PowerPoint
Artistic skills and knowledge of computer-aided applications, computer-to-print skills, and Adobe essentials
Ability to communicate effectively, written and verbal, in English
Excellent interpersonal skills, problem-solving, and practical skills
Ability to work individually

Key Responsibilities

Record, organise, and store information, and generate job cards
Assist with image archiving and capture and retrieve correspondence and archived images
Supply clients with approved images and data, and update registers and statistics
Handle routine enquiries and scrutinise documents to determine required actions or information
Receive telephone calls and refer to correct role players
Write and type documents, memorandums, letters, and reports
Handle classified files and documents, and make photocopies
Send and receive emails and facsimiles
Distribute photographic jobs, documents, and packages to stakeholders as required
Maintain the filing system for the component
Maintain the incoming and outgoing documents register for the component

How to Apply

Administration Clerk (Production)

SAS Simonsberg — Simon’s Town

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/09

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Exposure in a Media Centre environment would be an advantage
An Emerging Management Development Programme certificate or similar management qualification would be an advantage
Occupational Health and Safety (OHS), First Aid Level 1, and Conventions of Service Writing (CSW) certificates will serve as an added advantage
Computer literacy in graphic art programs (CorelDraw, Photoshop) and MS Office Suite, including Word, Excel, and PowerPoint
Knowledge of basic media equipment, office administration, and the production of training material
Experience in procurement and petty cash processes
Experience liaising with outside service providers regarding printing hardware maintenance
Ability to communicate effectively, written and verbal, in English at all levels
Analytical thinking, research, and problem-solving skills
Strong interpersonal skills and the ability to manage workflow in a fast-paced environment
Ability to manage consumable and permanent assets
Ability to implement and support e-learning training material
Ability to work independently or in a team

Key Responsibilities

Produce training material, including précis, charts, and certificates
Provide advice on training material-related functions
Perform basic office administrative actions
Control training aids, material, and equipment, and provide a reproduction service
Manage procurement and petty cash duties
Supervise media section staff, including the Performance Management Development System (PMDS) process and divisional duties
Maintain an incident log for personnel in the media centre
Conduct short- and medium-term requirement planning for submission to the Unit Training Manager
Maintain a database of printing and consumable asset utilisation in the media centre
Supervise the maintenance of auditable documents produced by the media department
Manage workflow efficiently within the Media Centre
Supervise and maintain a clean, neat work environment

How to Apply

Administration Clerk (Production)

SAS Wingfield Military Base — Goodwood

Salary: R237,453 – R279,708 per annum (Level 05)
Reference Number: NAVAL/20/23/26/10

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required
Knowledge of a media environment
Computer literacy in MS Office Suite
Knowledge of computer-aided applications such as CorelDraw, Adobe Photoshop, and Adobe Lightroom would be an advantage
Ability to communicate effectively, written and verbal, in English at all levels
Ability to work under pressure with a strong sense of responsibility
Ability to work individually and in a team

Key Responsibilities

Provide a media clerk service to all training personnel of SAS Wingfield in support of training
Design and manufacture training aids and materials using computer graphics software and desktop publishing
Design posters of cross sections of machinery
Administer production and office management procedures
Produce large volumes of copies accurately, to specification, and on deadline
Operate and maintain high-volume copiers, and organise, prioritise, and evaluate the most cost-effective way of processing work orders
Provide document laminating, punching, and binding services to students and staff

How to Apply

Closing Date

Applications for these Department of Defence vacancies must be submitted no later than 17 July 2026 at 16:00. Applications received after the closing date and time will not be considered. Faxed applications are also not accepted, so applicants are encouraged to submit their applications well before the deadline to avoid any last-minute issues.

Important Information for Applicants

The Department of Defence is committed to promoting employment equity and creating a representative workforce. Appointments will be made in line with the department’s Employment Equity Plan, taking into account race, gender, and disability to improve representativity.

All applications must be submitted using the new prescribed Z83 Application for Employment Form, which became effective on 1 January 2021. The form can be obtained from any Public Service Department or downloaded from the Department of Public Service and Administration (DPSA) website. Applications submitted on an outdated or incorrect version of the Z83 form will be disqualified. The application form must be fully completed, signed, and dated by the applicant.

A detailed and up-to-date curriculum vitae (CV) must accompany the completed Z83 form. At the application stage, no certified copies of qualifications or supporting documents are required. Only candidates who are shortlisted will be requested to submit certified copies of qualifications, identity documents, driver’s licences where applicable, and any other relevant supporting documents before the interview. These certified copies must not be older than six months.

Applicants interested in more than one advertised position must complete and submit a separate Z83 form and supporting CV for each vacancy. If multiple posts are listed on a single application form, only the first post indicated will be considered. Requests to withdraw an application must be submitted in writing.

Photocopied or faxed application forms will not be accepted. Failure to follow the application instructions or submit the required documentation may result in the application being disqualified.

Successful candidates will undergo a comprehensive personnel suitability assessment. This includes verification of qualifications and previous employment, criminal record checks, citizenship verification, financial and asset record screening, as well as security clearance processes. Depending on the position, applicants may also undergo social media screening as part of the pre-employment verification process.

Candidates shortlisted for interviews will be required to complete two pre-entry assessments. One assessment will be a practical exercise related to the duties of the position, while the second will assess integrity and ethical conduct. Performance in these assessments will form part of the overall selection process.

Applicants shortlisted for Senior Management Service (SMS) positions will undergo additional technical assessments and interviews. Following these evaluations, a maximum of three candidates may be invited to complete psychometric assessments designed to evaluate cognitive ability, behavioural preferences, emotional intelligence, and integrity. These assessments will only be conducted for candidates who successfully progress through the interview stage.

Candidates who receive an appointment will be required to complete a full security vetting process while employed by the Department of Defence. An unfavourable security clearance outcome may result in the cancellation of the employment contract. Newly appointed employees will also be required to disclose their financial interests within one month of appointment where applicable.

Successful candidates will serve a probation period of 12 months in accordance with the applicable Public Service regulations before permanent appointment is confirmed.

Applicants who do not receive any communication within three months after the closing date should regard their application as unsuccessful. Due to the anticipated high number of applications, acknowledgement of receipt will not be provided, and only shortlisted candidates will be contacted. Individuals requiring further information about a specific vacancy are encouraged to contact the enquiry person listed in the relevant job advertisement.

Administration Clerk (Production)

Administration Clerk (Production)

Administration Clerk (Production)

Administration Clerk (Production)

Administration Clerk (Production)

Administration Clerk (Production)

Administration Clerk (Production)

Closing Date

Important Information for Applicants

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