The Department of Defence invites interested and suitably qualified candidates to apply for 25 Accounting Clerk: Production positions within the Financial Management Division, Directorate: Stores, Services and Related Payments (DSSRP).
The positions are suitable for candidates who have completed Grade 12 with Accounting or Mathematics as a subject and are looking to start a career in financial administration. No previous work experience is required, although applicants must have a valid driver’s licence and meet the other requirements of the post.
Successful candidates will be responsible for a range of accounting, cashier, financial administration, document management and general administrative duties within the Department of Defence.
Job Details
Position: Accounting Clerk: Production
Number of Posts: 25
Department: Department of Defence
Division: Financial Management Division
Directorate: Stores, Services and Related Payments (DSSRP)
Salary: R237,453 – R279,708 per annum
Salary Level: 05
Experience: No experience required
Closing Date: 18 September 2026 at 16:00
Centres and Reference Numbers
The vacancies are available at various Financial Accounting Service Centres (FASC), Financial Accounting Service Offices (FASO) and related facilities.
KwaZulu-Natal
FASC Durban – 3 Posts
Reference: FMD/31/32/26/01
FASO Ladysmith
Reference: FMD/31/32/26/02
FASC Mtubatuba
Reference: FMD/31/32/26/03
Limpopo
FASC Polokwane – 3 Posts
Reference: FMD/31/32/26/05
FASC Makhado
Reference: FMD/31/32/26/06
FASC Thohoyandou
Reference: FMD/31/32/26/07
FASC Hoedspruit
Reference: FMD/31/32/26/11
Other Centres
FASC Lohathla
Reference: FMD/31/32/26/04
FASC Port Elizabeth
Reference: FMD/31/32/26/08
FASC Umtata
Reference: FMD/31/32/36/09
FASC Garrison – 4 Posts
Reference: FMD/31/32/26/10
FASC Potchefstroom
Reference: FMD/31/32/26/12
FASC Klipdrift
Reference: FMD/31/32/26/13
FASC Wonderboom
Reference: FMD/31/32/26/14
FASC Kimberley
Reference: FMD/31/32/26/15
FASC Youngsfiled
Reference: FMD/31/32/26/16
FASC MOD – 2 Posts
Reference: FMD/31/32/26/17
Applicants should ensure that the correct reference number is used when submitting an application. The Department specifically states that applicants should use the reference number rather than the post number.
Minimum Requirements
Applicants must meet the following minimum requirements:
- Grade 12 or equivalent qualification.
- The qualification must be at NQF Level 4.
- Accounting or Mathematics must have been taken as a subject.
- No previous experience is required.
- A valid driver’s licence is required.
The vacancy is therefore an option for school leavers and other suitably qualified candidates who meet the educational requirements and are interested in entering the public sector financial administration environment.
Skills and Knowledge Required
Candidates should have basic knowledge of financial and accounting processes and be able to understand and apply financial policies and prescripts correctly.
Computer literacy is required, particularly in Microsoft Word, Excel and PowerPoint.
The successful candidates will also need:
- Good communication and interpersonal skills.
- The ability to liaise effectively with clients.
- The ability to interpret and apply financial policies and regulations.
- Good administrative and organisational skills.
- The ability to complete tasks accurately.
- Decisiveness and perseverance when finalising tasks.
- Basic knowledge of contract management.
- Basic knowledge of supply chain management processes.
- An understanding of relevant financial legislation and prescripts.
- The ability to work with financial operating systems.
Applicants must also be willing to be detached to Satellite Offices across geographical boundaries when required.
Financial and Accounting Knowledge
The position requires an understanding of public-sector financial management processes.
Candidates should have knowledge of relevant legislation and financial prescripts, including:
- Public Finance Management Act (PFMA).
- Treasury Regulations.
- National Treasury practice notes relating to supply chain processes.
- Division of Revenue Act (DORA).
- Public Service Act (PSA).
- Preferential Procurement Policy Framework Act (PPPFA).
- Financial Manual.
Knowledge of basic financial operating systems is also required. Systems mentioned in the vacancy include:
- Financial Management System (FMS).
- PERSOL.
- PERSAL.
- Basic Accounting System (BAS).
- LOGIS.
Key Duties and Responsibilities
The Accounting Clerk: Production will perform various financial administration and accounting-related functions.
One of the key responsibilities will be performing cashier duties, including paying out cash advances and receiving State monies into the Paymaster General Account (PMG).
The successful candidate will receive cash from clients and verify whether payments are correct according to the purpose of the payment. Official receipts must be issued, and revenue must be allocated accurately.
The position also involves preparing and capturing deposits on the Financial Management System (FMS) within the required timeframes. Deposits must then be securely dispatched to the bank.
Candidates will also be responsible for the safekeeping and issuing of Face Value Documents (FVD) and maintaining accounting documentation for audit purposes.
Financial Records and Documentation
Accurate recordkeeping will form an important part of the role.
Duties include:
- General administrative functions.
- Archiving accounting documentation.
- Filing financial records.
- Safekeeping payment documentation.
- Maintaining accounting records for audit purposes.
- Recording accounting transactions accurately.
- Conducting enquiries on the Financial Management System.
- Capturing related financial transactions.
- Maintaining supporting documentation.
The position requires strict compliance with applicable policies, prescripts and regulations.
Claims and Invoice Administration
The Accounting Clerk will also assist with financial claims and invoices.
Duties include administering claims on the central Advance System and capturing related accounting transactions on the Financial Management System.
The successful candidate may also be required to scrutinise, verify, register and couple medical and supplier invoices for payment.
Other responsibilities include confirming Telkom accounts and assisting with general administration and accounting functions at the Financial Accounting Service Centre.
Application Process
Applications must be submitted using the prescribed Z83 application form.
The Department states that the correct Z83 form must be used. The form must be originally signed and dated by the applicant.
The application must be accompanied by a detailed CV only at the initial application stage.
The CV should contain full details of the applicant’s:
- Training.
- Qualifications.
- Competencies.
- Knowledge.
- Experience.
Applicants should not submit certified copies of qualifications and other supporting documents unless requested after being shortlisted.
Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents before or on the day of the interview. These documents must not be older than six months.
Where to Submit the Application
Applications can be submitted by post to:
Financial Management Division, DFSS
Career Management Section
Private Bag X137
Pretoria
0001
Applications may also be submitted by email to:
or
Applicants stationed in the Pretoria area may hand-deliver applications to:
Poynton Building
195 Bosman Street
Pretoria
The application must be placed in wooden post box number 5 at Reception.
Applicants should use the reference number when applying and not the post number.
Important Application Rules
Candidates applying for more than one post must submit a separate Z83 form and supporting documentation for each post.
If an applicant uses one application form to apply for multiple posts, only the first post listed on the application will be considered.
Applications received after the closing date will not be considered. Faxed copies will also not be accepted.
The Department further states that applications that do not comply with the prescribed requirements may be disqualified.
Screening and Security Checks
Shortlisted candidates will be subjected to personnel suitability checks. These checks may include verification of:
- Criminal records.
- Citizenship.
- Financial and asset records.
- Qualifications.
- Employment history.
Shortlisted candidates may also undergo security clearance and security vetting processes.
Social media profiles may form part of the pre-employment screening process.
Successful candidates will be required to undergo full security vetting while employed by the Department. A negative outcome may result in the employment contract being nullified.
Successful candidates must also disclose their financial interests within one month of appointment.
Probation and Feedback
Successful candidates will be appointed on probation for a period of 12 months, in accordance with the applicable rules.
Candidates who do not receive confirmation or feedback within three months after the closing date should consider their applications unsuccessful.
Due to the anticipated high number of applications, receipt of applications will not be acknowledged. Correspondence will generally be limited to shortlisted candidates.
Enquiries
For enquiries regarding the vacancy:
Ms C.L. Cele
Telephone: 012 392 2892
Closing Date: 18 September 2026 at 16:00
Applications received after the closing date will not be considered.
Who Can Apply?
This opportunity may suit candidates who have completed Grade 12 and studied Accounting or Mathematics, have a valid driver’s licence and want to enter the public service financial administration field.
Because no experience is required, applicants who meet the minimum educational requirements can apply even if they have not previously worked in an accounting position.
Candidates should carefully check the specific centre and reference number before submitting an application. Each application must comply with the Department of Defence’s Z83 and CV requirements.
Important: Submit the prescribed Z83 form, originally signed and dated, together with a detailed CV. Certified copies of qualifications and other supporting documents should only be submitted if the applicant is shortlisted and instructed to do so.
Closing date: 18 September 2026 at 16:00.