The Limpopo Department of Health has announced exciting employment opportunities for qualified South Africans through Circular No. 30 of 2026. Applications are currently open for four Chief Registry Clerk positions at healthcare facilities across Limpopo Province. These vacancies offer an annual salary package of R338,106, making them attractive opportunities for candidates seeking stable employment within the public sector.
Individuals with qualifications in Archives and Records Management or related fields are encouraged to submit applications before the closing date. The successful candidates will play an important role in managing records, maintaining registry services, and ensuring the secure handling of confidential information within healthcare institutions.
Vacancy Overview
- Position: Chief Registry Clerk
- Salary Level: 7
- Salary: R338,106 per annum
- Number of Posts: 4
- Reference: Circular No. 30 of 2026
- Closing Date: 26 June 2026
Available Posts
The vacancies are distributed across the following healthcare facilities:
Nkhensani Hospital
- 2 Posts Available
Sekororo Hospital
- 1 Post Available
Van Velden Hospital
- 1 Post Available
These facilities provide critical healthcare services to communities across Limpopo, making effective records management an essential part of daily operations.
About the Chief Registry Clerk Position
The Chief Registry Clerk is responsible for ensuring that records are properly managed, stored, secured, and made available when required. Healthcare facilities generate significant amounts of administrative and patient-related information every day. Effective records management helps ensure that important documents are accessible, protected, and handled according to government regulations.
The position requires strong organizational skills, attention to detail, and a commitment to maintaining confidentiality. Successful candidates will assist in creating efficient systems that support service delivery and administrative operations within hospitals.
Minimum Requirements
Candidates interested in applying must satisfy the following requirements.
Educational Qualification
Applicants must possess:
- A Senior Certificate (Grade 12)
And
- An NQF Level 6 qualification in Archives and Records Management
Or
- An equivalent qualification at NQF Level 6 recognized by the South African Qualifications Authority (SAQA)
Applicants with qualifications obtained outside South Africa may be required to provide proof of evaluation by SAQA.
Computer Literacy Requirements
Candidates must be computer literate and capable of working with various digital platforms and software packages.
Knowledge of the following is required:
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Virtual meeting platforms
Computer literacy is essential because many records management functions now involve electronic systems and digital communication.
Experience
Previous experience as a Registry Clerk will be considered an added advantage.
Although experience is not listed as a strict requirement, applicants with practical knowledge of registry operations may have an advantage during the selection process.
Driver’s License
A valid driver’s license is required.
However, this requirement does not apply to persons living with disabilities.
Knowledge and Skills Required
The Department is seeking candidates with a solid understanding of registry operations and records management principles.
Applicants should possess knowledge of:
Registry Duties
Understanding registry procedures is critical for ensuring accurate document control and records administration.
Records Management
Knowledge of proper methods for storing, archiving, retrieving, and safeguarding records is required.
Filing Systems
Candidates should understand various filing methods and document classification systems.
Cataloguing Procedures
The ability to organize and catalogue records accurately is important for ensuring quick retrieval when documents are required.
Legislative Requirements
Knowledge of legislation relevant to records management and information handling is essential.
Planning and Organizing
Strong organizational skills are required to manage multiple tasks and large volumes of records effectively.
Postal Systems
The position involves managing incoming and outgoing correspondence, making knowledge of postal procedures beneficial.
Personal Attributes
The Department is looking for candidates who demonstrate professionalism and commitment to public service.
Integrity
Registry personnel often work with sensitive and confidential information. Honesty and ethical conduct are therefore essential.
Professionalism
Candidates should maintain high standards of behaviour and conduct in the workplace.
Attention to Detail
Even minor filing errors can create significant challenges when retrieving important documents. Accuracy is therefore critical.
Accountability
The ability to take responsibility for assigned duties and ensure tasks are completed correctly is highly valued.
Reliability
Dependability is important because healthcare facilities rely on accurate records to support daily operations.
Results-Oriented Approach
Candidates should be proactive and capable of identifying solutions that improve efficiency.
Teamwork
Registry services often involve collaboration with colleagues from different departments.
Continuous Learning
The healthcare environment continues to evolve, making ongoing learning and skills development important.
Commitment to Batho Pele Principles
Public servants are expected to uphold Batho Pele principles and provide services that place people first.
Key Duties and Responsibilities
The successful candidates will be expected to perform a variety of records management and registry-related duties.
Management of Records
This includes:
- Filing records
- Retrieving records
- Storing records safely
- Managing access to records
- Ensuring proper record maintenance
Accurate records management contributes to effective healthcare administration and accountability.
Registry Services
Successful candidates will manage:
- Incoming correspondence
- Outgoing correspondence
- Internal mail
- External mail
- Document distribution processes
Proper registry services help ensure communication flows efficiently throughout the facility.
Maintenance of Control Registers
Responsibilities include:
- Recording information accurately
- Updating registers
- Monitoring document movement
- Maintaining audit trails
Control registers help organizations track important records and correspondence.
Access Control
Registry Clerks are responsible for ensuring proper control over access to storage facilities.
This includes:
- Monitoring access to records rooms
- Preventing unauthorized entry
- Protecting sensitive information
Confidentiality Management
Patient and administrative records contain confidential information that must be protected.
Successful candidates will be expected to:
- Maintain confidentiality
- Follow information protection policies
- Handle sensitive documents responsibly
Records Disposal Programme
Records cannot be stored indefinitely.
The position involves:
- Implementing records disposal procedures
- Ensuring compliance with records retention schedules
- Managing document destruction processes where required
Audit Preparation
Healthcare facilities are regularly audited to ensure compliance with regulations and policies.
The Chief Registry Clerk will assist by:
- Preparing records for audits
- Organizing documentation
- Supporting audit processes
Storage Room Management
Responsibilities include:
- Maintaining storage facilities
- Ensuring cleanliness
- Monitoring storage conditions
- Ensuring compliance with standards
Properly maintained storage areas help protect records from damage and loss.
Supervision of Staff
The successful candidates may supervise subordinate employees and provide guidance regarding registry operations.
Why This Opportunity Matters
Records management is a critical function within the healthcare sector. Hospitals rely on accurate information to support patient care, administrative functions, financial management, and legal compliance.
Without effective records systems, organizations may struggle to retrieve important information when needed. The Chief Registry Clerk therefore plays a vital role in supporting efficient hospital operations.
The position also offers an opportunity to gain valuable public sector experience while contributing to service delivery in local communities.
Employment Equity
The Limpopo Department of Health is committed to equal employment opportunities.
Applications from persons with disabilities are encouraged.
Employment decisions will be made in accordance with applicable public service regulations and employment equity objectives.
Application Process
Interested candidates should ensure that they meet all minimum requirements before applying.
Applications must be submitted using the prescribed government application procedures. A completed Z83 application form and a comprehensive Curriculum Vitae (CV) are required.
Shortlisted candidates may be required to participate in:
- Interviews
- Practical assessments
- Integrity assessments
- Qualification verification processes
- Personnel suitability checks
Only shortlisted applicants will be contacted.
Important Notice to Applicants
Applicants should carefully read all instructions contained in the official vacancy advertisement before submitting applications.
Providing incomplete information or failing to comply with application requirements may result in disqualification.
No payment is required at any stage of the recruitment process.
The Department reserves the right not to fill the advertised posts.
Closing Date
Applications for the Chief Registry Clerk positions advertised under Circular No. 30 of 2026 must be submitted on or before:
Closing Date: 26 June 2026
Late applications may not be considered.
Candidates who meet the requirements and are interested in building a career within the public healthcare sector are encouraged to submit their applications before the deadline. These vacancies present an excellent opportunity to secure employment within the Limpopo Department of Health while contributing to effective records management and service delivery at Nkhensani Hospital, Sekororo Hospital, and Van Velden Hospital.
Application Links
Apply through the relevant facility below:
- Nkhensani Hospital – Apply Here
- Sekororo Hospital – Apply Here
- Van Velden Hospital – Apply Here