The Office of the Chief Justice invites interested and suitably qualified candidates to apply for the position of Administration Clerk: Legal (Ref No: 2025/421/OCJ) at the Free State Provincial Service Centre in Bloemfontein. This Level 05 role offers a salary range of R228 321 to R268 950 per annum and requires the successful applicant to enter into a formal performance agreement. Candidates must possess a Grade 12 or equivalent qualification, while a three-year National Diploma or Degree in Law at NQF level 6 with 360 credits serves as an added advantage. Although no prior experience is required, applicants must demonstrate proficiency in Public Service legislation, legal terminology, and clerical duties. The selection process involves a pre-entry practical exercise and an integrity assessment to evaluate technical suitability and ethical conduct.

Primary responsibilities include conducting legal research for the Regional Court President or Chief Magistrate, managing case flows, and compiling vital statistics. The incumbent provides essential administrative support to the Regional Registrar and engages directly with members of the public to ensure effective service delivery in line with Batho Pele Principles. All applications must be submitted using the New Z83 form, accompanied by a comprehensive CV, and sent via email or hand-delivered to the Free State High Court by the closing date of 20 March 2026. The department maintains strict compliance with the Protection of Personal Information Act (POPIA), ensuring that all shared data remains secure and is utilized exclusively for recruitment purposes.

The Office of the Chief Justice is looking for a dedicated individual to join the Free State Provincial Service Centre. This is a permanent position that requires the successful candidate to sign a performance agreement.

POST DETAILS

• Position: Administration Clerk
• Reference Number: 2025/421/OCJ
• Salary: R228 321 – R268 950 per annum (Level 05)
• Centre: Free State Provincial Service Centre: Bloemfontein

REQUIREMENTS

• Applicants should be in possession of a Grade 12 or equivalent qualification.
• A three-year National Diploma/Degree at NQF level 6 with 360 credits as recognised by SAQA in law will serve as an added advantage.
• No experience required.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post technical and generic requirements.

SKILLS AND COMPETENCIES

• Knowledge of Public Service legislation, prescripts and regulations.
• Library and information science matters, procedures and processes.
• Knowledge of law subjects and legal phrases.
• Knowledge of clerical duties, practices and ability to capture data.
• Knowledge and understanding of the legislative framework governing Public Service.
• Knowledge of Batho Pele Principles.
• Communication skills (verbal & written).
• Problem solving skills.
• Good public relations skills.
• Monitoring and analytical skills.
• Computer literacy skills (MS Office).
• Planning and organizing skills.
• Report writing skills.
• Typing skills.

DUTIES

• Conduct legal research for the Regional Court President/Chief Magistrate.
• Compilation of statistics.
• Case flow management.
• Assisting Regional Registrar and members of the public.
• Provide administrative support in general as requested by the supervisor.

ENQUIRIES

• Technical related enquiries: Mr. S.P Mathibeli Tel No: (051) 492 4523
• HR Related enquiries: Ms D. Peters Tel No: (051) 492 4523

APPLICATIONS

• Applications can be sent via email to: 2025/421/[email protected] OR Free State Division of the High Court: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300 or hand deliver applications to the Free State High Court, Corner President Brand and Fontein Street, Bloemfontein, 9301.

CLOSING DATE: 20 March 2026

NOTE

OCJ will give preference to candidates in line with the departmental Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process.

All shortlisted candidates for SMS posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competencies using the mandated DPSA SMS competency assessment tools. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).

The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process.

Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s).

Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment.

The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process.